• Author: Rebecca Mckinney

    Social Enterprise in the Spotlight: Mayfield and Easthouses Development Trust

    The green shoots of community-led regeneration are bearing fruit in Mayfield. Mayfield and Easthouses Development Trust (MAEDT for short), is showing how local communities can address social issues such as poverty and loneliness while also helping to combat climate change. MAEDT used the lockdown period to incubate two social enterprise projects that are already bringing benefits to local residents. First, they have transformed the old pavilion and bowling green in Mayfield Park into a beautiful café, meeting space and community garden. With the help of a new staff team including Phil (pictured below) and local volunteers, the garden is now bearing its first crops of fruit and vegetables. These are available to customers for a small donation.

    The Pavilion café is open for lunches as well as teas and coffees. It also has meeting rooms and an outdoor shelter that can be hired for all sorts of community events. People interested in volunteering are encouraged to drop into the garden and have a chat with Phil. The project will also be part of Midlothian’s first Green Prescribing programme, through which local GPs and other NHS health practitioners can informally ‘prescribe’ some clients to get active in their community in order to support recovery and improved health. 

    MAEDT has also opened Midlothian’s first community Food Pantry. The Pantry, which aims to help members make their money go further and support local households out of food poverty, is open to people who live in Mayfield and Easthouses. Since opening, it has already gained more than 200 members who can shop once a week.  Each shop costs £3.50 and members can purchase food, toiletries and other household essentials, typically worth up to £15.00. Warris (pictured below) and his team of volunteers are keeping the pantry well stocked with fresh fruit and vegetables from the

    garden, donated from the local Tesco at Hardengreen and through a partnership with Mark Murphy Total Produce Group   As well as non-perishable goods second-hand school uniforms and winter coats for children are also available. The Pantry is located at MAEDT’s office in Bogwood Court and is open Tuesdays and Thursdays 10-2 and Wednesdays 1-6.

    To launch these projects, MAEDT has secured grants from Midlothian Council, National Lottery Community Fund, the Supporting Communities Fund and the DTAS Pockets and Prospects Fund, as well as smaller amounts from Foundation Scotland, the Coalfields Regeneration Trust, Greenspace Scotland, and the Mushroom Trust. There have also been donations from the Co-op, Scotmid and the Jafaria Foundation in Easthouses. Income through trading activities will help sustain the projects as they grow. 

    Sharon Hill, Trust Manager, is looking forward to what the future will bring for MAEDT and the community: 

    We have plans to move and develop as our customers feedback to us.  We can already see how the Pantry can grow and change with time and member involvement, and the possibilities for growth in the garden and pavilion are almost endless.  It’s an exciting time for us and we are grateful for the support of our volunteers, members, customers, funders and partners.” 

    Third Sector Growth Fund: One to Watch Out For

    The Scottish Government’s Third Sector Growth Fund will provide loan funding of £30 million to social enterprises and charities in Scotland. The fund aims to help the sector access new forms of investment in order to grow. It also seeks to support our sector to recover from the pandemic and become more sustainable.

    Further details about the Third Sector Growth Fund, including what types of social enterprises and charities will be eligible for the funding, and details of how to apply, will be published later this spring. Check here for more.

    Good Governance in the Third Sector

    Moving your Board Meetings Online

    This month we’re publishing a series of blog posts to help organisations update their governing documents if needed, so online meetings can continue. Here’s the first blog written by our Deputy Chief Officer, Rebecca McKinney:

    Wiki Education board meeting June 2020 via Zoom by LiAnna (Wiki Ed) is licensed with CC BY-SA 4.0.

    The process for how your organisation holds board meetings and members’ meetings such as AGMs and EGMs will be set out in your governing document. In normal times, you must follow this process.

    In response to the Covid 19 Pandemic, some rules have been loosened to allow meetings to be held virtually even when this is not stated in your governing document. However, the rules are currently scheduled to revert back at the end of March, 2021. This means that if you want to continue having virtual board or members’ meetings, you may have to change your governing document. Here’s what to do next:

    1. Find your constitution or your articles of association and read the sections pertaining to the conduct of Directors’/Trustees’ meetings and Members’ meetings.
    2. Does the document specify that meetings may take place electronically or virtually?
    3. Or, does it have clauses stating that the meeting will be treated as taking place regardless of where participants actually are?
    4. Remember to check sections pertaining to both DIRECTORS and MEMBERS.
    5. If YES, you don’t have to make any changes to your governing document.
    6. If NO, read on:
    If your organisation is a SCIO or unincorporated charity, see these NEXT STEPS:

    1. Hold an AGM or EGM and pass a resolution to make the change to your constitution. Remember that this meeting must be quorate. At least two thirds of members who participate in the vote must agree to the change.

    2. Inform OSCR within three months that you have made the change, by sending their notification form and a copy of your amended constitution. You can find out more about how to do this here. Suggested text is available via SCVO. You will need to adjust the wording and clause numbering to match your particular constitution.

    Add immediately after clause 40: “40A. The board may make arrangements, in advance of any members’ meeting, to allow members to participate in the members’ meeting by means of a conference telephone, video conferencing facility or similar communications equipment – so long as all those participating in the meeting can hear each other; a member participating in a members’ meeting in this manner shall be deemed to be present in person at the meeting.”

    Amend clause 44: “44 Every member has one vote, which must be given personally; for the avoidance of doubt, a vote given by a member participating in the meeting through any of the methods referred to in clause 40A will be taken to be given personally for the purposes of this clause.”

    Add immediately after clause 86: “86A. A charity trustee may participate in a meeting of the board by means of a conference telephone, video conferencing facility or similar communications equipment – so long as all the charity trustees participating in the meeting can hear each other; a charity trustee participating in a meeting in this manner shall be deemed to be present in person at the meeting.”

    Amend clause 90: “90. Every charity trustee has one vote, which must be given personally; for the avoidance of doubt, a vote given by a charity trustee participating in the meeting through any of the methods referred to in clause 86A will be taken to be given personally for the purposes of this clause.”

    If your organisation is a Company Ltd by Guarantee WITH charitable status, follow these NEXT STEPS:

    1. Hold an AGM or EGM and pass a resolution to make the change to your Articles of Association. Remember that this meeting must be quorate. At least two thirds of members who participate in the vote must agree to the change.

    2. Inform Companies House of the change to your Articles within 15 days. You can find out how to do this here.

    3. Inform OSCR within three months that you have made the change, by sending their notification form and a copy of your amended constitution. You can find out more about how to do this here.

    Some sample statements you may insert into your Articles are:

    In determining whether directors are participating in a directors’ meeting, it is irrelevant where any director is or how they communicate with each other.

    or

    If all the directors participating in a meeting are not in the same place, they may decide that the meeting is to be treated as taking place wherever any of them is.

    And

    In determining attendance at a general meeting, it is immaterial whether any two or more members attending it are in the same place as each other.

    If your organisation is a CIC or Company Ltd by Guarantee without charitable status, follow these NEXT STEPS:

    Check your CIC Articles. It is likely that these already contain a clause enabling you to hold meetings in which all participants are not in the same place. In this case, you do not need to make any changes.

    If you do need to amend your articles, follow the same procedure as ‘If your organisation is a Company Ltd by Guarantee WITH charitable status’ above, but because you are not a charity, you will not have to inform OSCR.

    On 24 February we’re holding a free workshop for Midlothian third sector organisations that may need to change their governing document to allow virtual meetings.